Sr. Administrative Assistant

Irvine, CA | Full Time | Experienced

POSITION DESCRIPTION & DETAILS

Exsilio Solutions is a leading technology consulting, marketing, and creative partner that has been in business since 2005. We’re proud to have built a strong reputation as a true partner where we take each project’s success beyond just delivering on the scope of work, but also in providing the best solutions to address the business’ needs.

The Sr. Administrative Assistant will be providing high-level, confidential administrative support to our Chief Executive Officer. Duties may be clerical, administrative, and project-based. This will be a full-time role with Exsilio.

Major Responsibilities:

  • Plans, coordinates, and ensures that CEO schedule is followed.
  • Lead/organize organizations management meetings (2x per week).
  • Keep track of Exsilio Management task board.
  • Meet with individuals, special interest groups, and others on behalf of the CEO; provide notes and action items to CEO afterwards.
  • Reconcile corporate credit card accounts, and other miscellaneous accounting tasks.
  • Work closely with CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately; manage and maintain CEO’s calendar.
  • Coordinates and sets up travel arrangements for business (hotels, cars, airplane), domestic and international.
  • Lead the process of scheduling/planning/coordinating Exsilio events (All-Hands Meetings, Holiday Party, etc.).
  • Prepares routine and advanced correspondence including letters, memorandums, and reports.
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
  • Manage a variety of special projects for the CEO and DTPM, some of which may have organizational impact.
  • Lead/organize 4 community outreach events per year (4 for each office).
  • Manage company KPI’s on Salesforce. Publish monthly report to management team.

Preferred Qualifications

  • 4+ years of experience supporting C-Level Executives in an administrative role.
  • Adapt to different personalities; quick to build rapport.
  • Ability to multi-task and apply common sense to carry out instructions furnished in written or oral form.
  • Flexible with working schedule in order to fulfill requests, deadlines and additional needs.
  • Ability to balance workload under short deadlines and changing priorities, and work in a fast-paced, team environment.
  • Advanced working knowledge of Microsoft Office, including Outlook, Word, Excel, PowerPoint, and SharePoint.
  • Ability to complete advanced tasks in Microsoft Excel.
  • Computer literate and internet savvy, with the ability to learn new software applications quickly.
  • Positive relational, interpersonal and service skills.
  • Preference to applicants with prior working experience in the IT Consulting Industry.
Exsilio Solutions provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Exsilio Consulting Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Are you looking for a fun and challenging opportunity like this? Send us your resume now!